CheckWorkRights
Automate VEVO checks and background screening when onboarding in SmartRecruiters
Get Started with SmartRecruiters Request CheckWorkRights Integration
Overview
CheckWorkRights (CWR) is a background checking and employee lifecycle compliance automation platform.
Trusted by Australia’s largest employers, CheckWorkRights offers:
- Market leading candidate experience and frictionless workflows to deliver faster time to hire
- Automated mobile-friendly collection of declarations, right to work evidence, and other licence or certificate requirements
- Compliance with the Australian Privacy Act and data security best practice
- Instant and recurring VEVO (visa) checks for foreign citizens
- Additional checks including national police checks, bankruptcy checks, DVS, and document, licence and certificate management.
- A best-practice approach to employee work rights and visa management, supported by a Registered Migration Agent
Integration details
The integration between CheckWorkRights and SmartRecruiters facilitates the email-based completion of background checks and right to work checks when screening and onboarding new candidates.
It allows SmartRecruiters users to request different checks based on the job role the candidate is applying for. Checks can be requested based on a hiring process preconfigured in SmartRecruiters, or manually as needed.
Once triggered, CheckWorkRights sends a secure link to the candidate that is used to collect employee details, declarations and evidence documents. Results and status updates, visa details and condition information is clearly shown in the employee's profile in SmartRecruiters.
Get set up in minutes using the SmartRecruiters Marketplace.
The result? Faster onboarding, less admin, and a smoother experience for hiring managers and employees alike.
- Scalable across large hiring volumes/seasonal hiring
- Simple for HR teams and employees to set up and manage
- Automated alerts and real-time compliance reporting
- Additional compliance tools available within the CheckWorkRights platform
Designed to cover the whole employee lifecycle, CheckWorkRights can provide a single source of truth for compliance data when integrating multiple ATS and HRIS systems.
Book a demo to see how CheckWorkRights can automate compliance workflows, reduce manual effort, and help your team stay audit-ready, directly from within SmartRecruiters.
Media
Features
Centralised Background Checks
Seamless document collection, verification, and renewal management, ensuring compliance for right to work, VEVO checks, reference checks, RSA tracking, Police Checks (NCC), bankruptcy checks, licences and certifications.
CheckIntelligence™
CheckIntelligence™ by CWR automatically triggers specific packages of compliance checks based on role and location metadata from SmartRecruiters. Whether it’s a bartender in VIC or a store manager in NSW, the system knows exactly what background and compliance checks are required for that specific role.
Automated Ongoing VEVO Checks
Automatic and recurring VEVO checks for visa holders are scheduled and visa specific, removing the need to sign into the VEVO website.
Candidate Self-Service
Mobile-friendly candidate self-serve workflow with automated reminders means checks can be completed faster, resulting in reduced time-to-hire.
Reports, Alerts and Audit Trail
Configure automated notification of compliance issues and upcoming visa expiry dates. Keep a searchable record of all checks conducted through the platform. Multiple user profiles available to tailor access and reporting from central HR through to site based line-managers.
Verification
Integrated process to verify and record identity of employees, with the option to authenticate Australian evidence documentation against Government databases easily using Document Verification Service (DVS).
Resources
FAQ
When you hire someone in SmartRecruiters, CheckWorkRights collects and verifies their work rights and compliance details, alongside a number of other background checks. Results and details are shown SmartRecruiters.
The CWR x SmartRecruiters integration can be easily set up yourself from the Marketplace — no coding needed.
First, make sure you have an active CheckWorkRights account. Then, sign in to SmartRecruiters. Go to your avatar → Settings → Apps & Integrations → CheckWorkRights.
Review the info, then select Allow and Continue. You’ll be taken to CheckWorkRights to log in and approve the connection. After that, you’ll be sent back to your SmartRecruiters dashboard.
Then, choose whether you want to create 'packages' of checks to use in SmartRecruiters, or use our smart compliance engine, CheckIntelligence™ to automate check selection:
Using CheckIntelligence™ (Automated Model)
Using CheckIntelligence™ (Automated Model)
CheckIntelligence™ allows CheckWorkRights to automatically determine which checks are required. This removes the need to create and maintain large numbers of packages.
- In CheckWorkRights, go to Admin → Integrations → SmartRecruiters.
- SmartRecruiters → CheckWorkRights Integration → Configuration
- You will see Field Mapping for Package Selection. Here you map SmartRecruiters custom fields to the fields used by CheckWorkRights. This mapping tells CheckWorkRights how to interpret the data sent from SmartRecruiters.
- Ensure the values sent from SmartRecruiters exist in the corresponding datasets within CheckWorkRights. For this reason, it is recommended to align naming conventions between SmartRecruiters and CheckWorkRights for Job Role and location.
When CheckIntelligence™ is enabled:
- SmartRecruiters will see only a single “CheckIntelligence” package
- Customer-created packages are hidden
- SmartRecruiters sends a generic order
- CheckWorkRights determines the required checks
Using Packages of Checks
- In CheckWorkRights, go to Admin → Integrations → SmartRecruiters.
- Select Add package (top right).
- Enter the package name, description (as you want it to appear in SmartRecruiters) and pick the checks to include.
You can create:
- One package containing all checks
- Separate packages for different roles
- Multiple packages based on region, role, or business unit
You can define which checks are included in the packages delivered to SmartRecruiters. Some employers prefer to have one package with all the relevant checks for a specific role type, others might choose to have a single check package for each check and customise them in SmartRecruiters that way. We recommend leveraging CheckIntelligence™, our automated compliance engine that determines what checks each candidate needs based on role and location.
CheckWorkRights is designed to cover the whole of employee lifecycle. If you are using SmartRecruiters for recruitment/hiring and an additional platform for managing employee data and/or rosters, you can use CheckWorkRights to connect both systems and ensure downstream data accuracy.
CWR offers visa holder lifecycle management tools for rostering efficiency, and Document Verification Service (DVS) can be added as a verification layer to automatically confirm Australian passports, birth certificates, and citizenship certificates against official government records. You can verify legal name and date of birth, then send that data to HR, payroll or ATS systems via API for accurate contracts and age-based compliance.
CheckWorkRights is built to comply with the Australian Privacy Principles. We are SOC 2 certified, and partnered with Nexon, a Crest-certified Australian cybersecurity firm, to run regular system and external penetration tests.
As long as you have active accounts with CWR and SmartRecruiters, there is no additional cost to implement this integration.
Testimonials
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Starbucks Australia
Lizzie Ibeakanma, Talent Acquisition Manager"Over 50% of our team completed their right to work check requirements via CheckWorkRights within the first 24 hours. It’s that easy to pick up and use."
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Starbucks Australia
Lizzie Ibeakanma, Talent Acquisition Manager"With our old supplier, there was a lot of manual entry to run checks. With CheckWorkRights and SmartRecruiters there’s none at all."
